Job Title: Admin Executive (Real Estate)
Company Name: Palazzo Versace Dubai
Job Location: Dubai, United Arab Emirates
Work Mode: On-site
Date Posted: 23-07-2026
Job Reference/ID: 2687143
Job Description / Role:
We are looking for a highly skilled Admin Executive for our Real Estate sister company. The ideal candidate will be responsible for front desk management, CRM and lead administration, property listing management, regulatory compliance, sales and rental documentation, reporting, and overall office coordination. This role requires excellent communication skills, strong attention to detail, the ability to multitask, and familiarity with Dubai real estate processes and property portals.
Key Responsibilities:
- Manage incoming calls, emails, and client inquiries professionally.
- Welcome and assist walk-in clients.
- Monitor and return missed calls promptly.
- Maintain the company key register and internal documentation.
- Coordinate with team members on pending tasks and priorities.
- Provide day-to-day administrative support to the sales and management teams.
- Maintain and manage the Propspace CRM database.
- Assign and distribute leads from Property Finder, Bayut, Dubizzle, phone calls, emails, WhatsApp, and referrals.
- Monitor lead response times and follow up with agents on pending leads.
- Update property records, including new listings and sold properties.
- Prepare Form A and Form I for property listings.
- Upload, edit, and optimize property listings across Property Finder, Bayut, Dubizzle, and company platforms.
- Monitor listing quality to maximize visibility and portal rankings.
- Process rental transaction claims to maintain Super Agent status.
- Prepare and maintain Sales and Rental Availability Reports.
- Manage Trakheesi permits and BRN/ORN usage.
- Ensure all property listings comply with Dubai Land Department (DLD) regulations.
- Coordinate company registrations with property developers.
- Prepare sales documentation, including Forms A, B, and F.
- Assist with tenancy contracts and rental registrations.
- Coordinate with Trustee Offices for property blocking and transfer bookings.
- Support after-sales and rental documentation.
- Assist clients during property viewings when required.
- Purchase office supplies and maintain inventory.
- Set up Propspace and email accounts for new employees.
Experience Required: Previous administrative experience in the UAE real estate industry is preferred.
Education Qualifications: Bachelor’s degree or diploma in Business Administration or a related field.
Skills Required:
- Experience using Propspace CRM and Dubai property portals (Property Finder, Bayut, and Dubizzle).
- Knowledge of Trakheesi, DLD procedures, and Dubai real estate documentation.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Customer-focused with strong attention to detail and problem-solving skills.
Languages: English
Employment / Job Type: FULL_TIME
About the Company:
Luxury hotel in the Culture Village district along Dubai Creek, designed and furnished in collaboration with the Italian fashion house Versace. The property combines guest rooms and suites with branded residences, and offers multiple restaurants and lounges, banqueting and wedding venues, a spa, swimming pools, and landscaped gardens in the upper luxury segment.
Company Industry: Real Estate
Department / Functional Area: Administration
HOW TO APPLY:
Interested candidates may apply by submitting their resume/CV through the official Palazzo Versace Dubai career website.
